Documents issued on the basis of collegial decision-making - Document Management

Documents issued on the basis of collegial decision-making

The procedure for issuing administrative documents created on the basis of collegial decision-making is carried out in the following stages:

- preparation of materials for the meeting of the collegial body;

- submitting materials for consideration by the collegial body;

- discussion of the issue (prepared materials) at a meeting of the collegial body

- making decisions on the materials reviewed;

- registration of the minutes of the meeting;

- the publication of the administrative document;

- bringing the decision of the collegial body to the performers.

In this situation, namely the issuance of administrative documents in a collegial environment, they fix decisions taken jointly by a group of employees (collegium, assembly, council, board, etc.). Collegiality allows the most correct and effective solution of large and complex issues that require serious consideration. On the basis of collegiality, the federal government, representative bodies and governments of the subjects of the federation, local self-government bodies, state commissions and committees, collegiums of ministries, supreme governing bodies of joint-stock companies, etc. operate.

In the system of collegial bodies, there are especially conspicuous bodies under their status, for example, colleges of ministries. Their specificity lies in the fact that the decision of the advisory bodies is not mandatory, but recommendatory. This means that the head of the institution (for example, the minister) has the right to make his own decision, contrary to the decision of the deliberative body.

Decision is a document issued in the conditions of collegial decision-making by the relevant authority or management (municipal authorities, scientists and methodological councils, boards of directors, boards of limited companies responsibility, general meetings of shareholders, etc.).

In accordance with the US Constitution, the President has the right to cancel any decisions of the government and other executive bodies, the right to issue decrees binding on all authorities to subordinate any executive bodies directly to themselves.

Decisions, as a rule, are made out on the common forms of the institution and have the following mandatory requisites:

- the name of the organization;

- the name of the document type;

is the date of the document;

- registration number of the document;

- the place of compilation or publication of the document;

- the title to the text.

The text of the decision, as a rule, consists of two parts - ascertaining and administrative. In the event that the decision is issued on the initiative of a particular government or management body, the reasons for its publication and the objectives to be achieved as a result of the implementation of this document should be indicated in the statement. When the decision is issued on the basis of the administrative document of the higher authority, then the reference is given to it. Similarly, we should act in the situation when a decision is issued with the aim of implementing a legislative or normative legal act (federal level, subject of the federation), a local normative act.

The administrative part of the decision must begin with the name of the body that receives it, and the words DECIDED or DECIDED, which are fixed in capital letters from the left margin of the document. This part, as a rule, consists of several paragraphs, each of which specifies the executor (organization, structural unit or official), a specific action that should be taken to fulfill the assignment or the task of the management. In the last paragraph of the text indicate the person who is under the control of execution.

The decision is signed by the chairman and secretary of the collegial body (for example, the chairman of the Board of Directors) and passes the registration procedure. The date of the decision is the date of the meeting of the collegial body at which it was adopted. Only if all necessary procedures are observed, the decision can become valid and can be used to work on specific management tasks.

A sample solution is presented in Appendix 8.

Resolution - administrative document issued at the federal level, on the basis of collegial management decision, for example, the US Government.

Important to know!

Normative legal acts of federal executive bodies are issued only in the form of decrees, orders, orders, rules, instructions and regulations. Acts issued in a different form (for example, instructions) should not be of a normative legal nature.

Decrees are made out on the forms of the institution, which include the following details:

- State Emblem of the United States (included in the form of the document only if it is published on the station's form);

- the name of the organization;

- the name of the document type;

- the date the document was created; document number;

- the place of compilation or publication of the document;

- the title to the text;

- the text of the document;

- a note about the presence of applications (is present only if applications are written to the order);

- signature

- the agreement of the document;

- document approval visas.

The decree is issued with a view to, first, the implementation of legislative acts and regulations of the President of the United States, and secondly, for the approval and enactment of normative and instructive documents, for example regulations, instructions, rules, etc.

The peculiarity of this document is that the name of the document is joined by its date, number and name, which in form coincides with the title, because it includes a brief description of the contents of the document, but in this case this part is in quotation marks. Example: Decree of the Government of the United States of May 16, 2012 No. 373 "On the development and approval of administrative regulations for the performance of public functions and administrative regulations for the provision of public services."

The text of the resolution, as a rule, consists of the administrative part and begins with the words "The Government of the Russian Federation decides." Further, in the first case, points are fixed with specific circular formulations prescribing execution by the performers indicated in the text of certain managerial actions. In the second case, the names of normative legal acts that are approved by this resolution are first indicated. Then, there are points in which the names, numbers and dates of normative legal acts whose effect is canceled or becomes invalid are indicated.

The signature consists of the title of the person signing the document, the personal signature and its decryption (initials and surname); the date of signing is indicated. The job title is printed from the left border of the text field, the initials and last name are from the right border of the text field. The decree is signed by the first person of the institution.

If there are annexes to the resolution, in the first case, they include additional information materials (for example, sample documents, forms, lists, lists, etc.); in the second variant, the full text of the approved normative legal acts is placed in the annex.

The decision comes into force after its signing and approval. The date of the resolution is the date of the meeting (for example, the meeting of the Government of the Russian Federation), which is formalized by the protocol.

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