The peculiarities of report writing

A report is mainly a scientific work that goes in the form of a speech. It is a detailed public speech containing the in-depth presentation of a certain issue or topic. Sometimes a report goes in the form of a written speech that has a status of an official paper that states the situation or a taken decision to the superior.

In the educational process, a report serves as an additional source of information while the topic of the report offers optional questions for self-study. This approach allows the teacher to evaluate the independent work of students, the ability to work with sources of information, public speaking skills, and also helps to supplement the learning process with new material.

Another type of a report in the educational system may include the main provisions, objectives, and definitions of a larger work, for example, a report on a thesis prepared for defense.

How to prepare a report

This article contains the basic description of the report writing process and gives recommendations on how to structure and format this paper according to the existing requirements.

To make a report correctly, you need to know the main stages of its preparation. As an example, you can download a report close to your topic on our website and finish it yourself, taking into account the recent knowledge and scientific achievements.

First, you need to decide on the topic of the report, then clearly define the goal of the work and set objectives to achieve this goal. Further, to fulfill the goals of your report you process the information collected during the research to explore the necessary facts and to identify the opinions of other researchers of your topic, scientific achievements and development prospects.

Next, the information is summarized and presented in a logical structure. On the basis of the information received, you should draw a plan, which will contain the main points for the entire presentation. This is half of the success, so the plan should be taken responsibly. It is desirable to make a complex plan so that it will contain not only primary ideas but also subparagraphs for a detailed description of the related viewpoints and facts.

Once the topic is researched and the plan is prepared, you start writing a report in compliance with a scientific style.

Basic report structure

Like any other academic or business paper, a report has a particular structure. A common design of a report has an introduction, the main part (the body), and a final part (the conclusion).

Traditionally, a report consists of the following elements:
  • A title page
  • Plan (table of contents)
  • Introduction (background, the relevance of the issue)
  • The main part (presentation of a topic)
  • Practical solutions (what measures have been taken to address the problem).
  • Evaluation of the work done.
  • Future plans as to the researching the issue and suggested ways to solve them.
  • Conclusion.
  • List of sources used.
While making a presentation, you need to stick to the plan:


In the introductory part of the report, you need to introduce the topic, report the main goal and objectives, determine the relevance of the issue, and if necessary cite the statements of scientists competent in the field. Also, you should give a brief overview of the sources used for the research.

Further, the material is set out in accordance with all paragraphs and subparagraphs of the plan. All actual data, calculations, and conclusions are accompanied by confirmation of data in drawings, diagrams, and tables. At the end of each paragraph, you should summarize the statements.

Main part

The presentation of the main part of the report should be coherent and consistent with the evidence. This part contains the justification of decisions. Everything should be done without unnecessary deviations and reflections.


At the end of the report, the whole topic is summed up. the final conclusion is made on the basis of intermediate results. The importance of the analyzed problem is emphasized, attention is paid to potential shortcomings, and, if possible, ways of their elimination are indicated.

Report layout and formatting

A report is often an oral speech to the public on a certain topic. Then why bother with its design? After all, you read the report without showing it to the public. Many people think that they can arrange their notes as the like - write in any script, use characters, etc. You write a report in the form convenient to you.

However, most reports should be submitted after the oral presentation to a further check by a professor or if you are a businessman you give a report to the chief executive or other senior specialists. That's where the troubles begin because in this case a report should be properly composed and be polished for mistakes and typos.

People who make reports think that they are free to write this paper in the way they like. They believe that reports have no strict requirements as to the design compared to a thesis or term paper.

To set the record straight, our professional writers decided to create a brief guideline with some useful advice on the design of the report in case you have to submit it in a written form. This information will also be useful for those who are no longer studying but have to prepare a report at work. After all, everyone who deals with documents has to learn basic rules on writing and designing the papers.

Each writing assignment has to be completed according to special requirements and rules that are common in the industry where you work or educational bode where you study. Let’s start with the standards.

A properly composed report that is a report prepared under the required instructions is better than a report having no particular format.

Therefore, in an incomprehensible situation, you should follow the established standards not to revise it twice. It does not matter; you prepare a report on physics, literature or economics. To improve your report writing skills you can use the templates that are free to download on our website. The collection of reports we have created for your customers is impressive and you will find the one that corresponds to your subject. Learn more about the academic formatting from the articles prepared by paper writing experts.

Starting points for designing a report

We would like to draw your attention to such important elements of a report as a title page and table of contents. This is the first thing the teacher sees when starts reading your paper. How to make the title page of the report? It must be present the following information:
  • The name of the university and the department
  • The topic of the report
  • The name of the author
  • The name of the teacher
  • Date

Like for any paper, the content is certainly more important than the form. However, a poor design can spoil the whole impression of the paper content. To avoid this, we offer you to download a sample of the title page of the report for students.

The table of contents can be omitted if a report is small and is not divided into sections. Otherwise, the next step you take after writing a title page is a table of contents. For this part of a report, you should use readable fonts, 14 font size. You are free to choose capital or lowercase letters.

If you think that you report leaves much to be desired or you have already received some comments from the teacher, you should edit and proofread it with the help of competent writers and editors. Our report writing specialists will assist you in this situation. Call us for further information or fill in an online order form at this website and wait till our manager contacts you.

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