Basic facts about a functional resume

Resume writing is a more responsible and difficult task than as it seems at the first glance. This article describes how to prepare and structure a resume, and indicates its types and features. In addition, useful resume writing tips can also help job seekers for prestigious and well-paid jobs.

This simple paper can be a pass for a new job, another level of the professional activity and at the same time, it can ruin the expectations of the applicant to get a better position if it is poorly and carelessly made. There is still a human factor present in recruiting agencies. However, the last decision is made on the basis of your resume.

The evaluative criteria of personnel officers may differ dramatically: some appreciate the sense of duty, while others, on the contrary, believe that this quality kills another one – the proactivity. But in any case, the first thing that HR managers, recruitment agencies, and hiring officers do when recruiting a person is reading the applicant's resume.

Depending on the aim in job-seeking process, an applicant decides what type of a resume better suit to the position he or she wants to take. Today we are talking about a functional resume which is the second after a chronological one.

Functional resume structures information based on skills, not on the jobs you had during your career. And applicant does not link the skills and achievements to specific time and place of work as it is often done in a chronological resume.

This resume writing strategy gives the applicant the opportunity to hide those flaws that would be obvious when creating a biographical or chronological resume type. The disadvantages of this form include the fact that many employers will refuse to read such a resume because they know that candidates in this form usually hide breaks in work or other unpleasant details of their professional biography.

In addition, some HR managers ignore resumes in a functional format because of the habit: for many years in the selection committee, they got used to drawing conclusions on the basis of the applicant’s experience which is usually presented in a chronological order.

Pros and cons of functional resumes

A functional resume structures information based on skills, not job locations. This type of resume is used when you want to emphasize the relevance of your knowledge, skills, and experience to the types and areas of activity that are advertised in the vacancies. It will allow you to reflect the overall development of your career and omit the existing failures or some negative points in your development, which would be clearly visible in the chronological summary.

However, it should be born in mind that many employers treat such resumes with some suspicion. For them, this resume format will look like a warning. That is why it is better to use only if worst comes to worst. However, this resume will be good for people who had not a solid or a long-term position but managed to acquire a lot of experience at some job place even if their employment period was not very long.

If you still want to take the advantage of this resume type, try as much as possible to link the list of your achievements with the desired position. Probably, if you list the skills that are 100% the same as the requirements of the employer, he will not pay attention to the "cautionary" features of this resume type.

Why choose a functional format? It is good because it highlights your skills and achievements and hides flaws that are obvious in the chronological summary.

As for disadvantages, they are the following:
  • Employers are well aware that job seekers using a functional paper usually try to conceal some work breaks or some other not-so-attractive details in their professional career.
  • Many recruiters and employers simply won't read such a resume as they are used to analyzing an employee's professional experience in a chronological order.

So the plus of such a resume is that a recruiter immediately understands what the candidate knows and what he can do. The minus of this resume is that it is difficult to assess the stages of your career.

Resume structure to follow

The focus in the functional application paper is given to what you can and will be able to do in a new company, and the achievements in your previous positions are not so important. This resume highlights your abilities and skills that will useful for your potential employer.

You should arrange the parts of your functional paper in this order:
  • Personal data (name, age, place of residence)
  • Desired position / Desired income
  • Key skills and achievements
  • Experience (in reverse chronological order, years of work, the name of organization and position)
  • Basic and further education if any
  • Additional information (knowledge of PC and foreign languages, driving license, volunteering, awards, etc.)

As resume does not consider the chronology, you should briefly mention the information about the period of work, the names of your previous positions and companies at the end of the resume. The resume type is most suitable for recent graduates, retired military personnel, professionals changing their profile, people with diverse work experience, including remote work at home and large unemployment periods.

Please note that the applicants with good qualifications and solid experience in their field, as well as top managers and professionals should avoid writing this type of a resume and use a chronological or combined resume format instead.

Below, you will see a template for a resume:
  • Personal information: name, surname, home address, (street, house, city, postal code), phone number and e-mail.
  • A title of the desired position.
A specialist with more than... (years of professional experience in the target area) which contributed to (achievement, results, high position in the industry, etc.). Add achievements, your strengths, special knowledge and abilities, personal characteristics, and education - that is all that can distinguish you as the best candidate for the position:
  • Experience and achievements.

First, you have to start with the main qualification which is the most significant for the position you are applying for. An achievement that confirms this skill, the title of the position and the employer company where you practiced this skill.

The second main skill (significant for the desired position). You should show the achievement showing this skill, a job title and the name of the company where you used this skill.

The third main skill if any must be related to the purpose of the position. You describe it in a similar way as the achievements in the previous example.

Special knowledge, skills, and abilities related to the target position: an achievement confirming these skills and knowledge, including the place of work where you applied them; a list of equipment, software and other aspects that reflect your professionalism; a list of completed courses and trainings that are important for this field of activity.

  • History of professional activity: current position, company, location; a previous position, company, location and so on.
  • Professional education and training: a scientific degree,
  • licenses,certificates, courses, seminars, and training.

Essential steps for a good resume about your experiences

These recommendations will help you compose your resume effectively. Include four or five blocks in the resume. Each of them should contain information about your knowledge and experience in a particular field of activity. A section should have a headline clearly defining the functional area of activity.

List the sections in the order of importance of the functional areas of your activities. On the top of the list, you should write that functional area which relates to the position you are applying for. Inside each block, present the most important developments, achievements, successes you have gained before.

It is not necessary to describe in detail each relevant position. If you have been trained in this functional area for the last three or five years, please indicate it at the end of the block. General information about your education please provide at the end of your resume.

It is desirable to write a one-page resume not to make it too wordy and boring for the hiring managers to read.

What to avoid in your resume

When writing a resume, try to follow these principles: objectivity, accuracy and the sense of proportion.

Here is a list of things you should avoid in your resume:
  • Cumbersome phrases
  • Boastful tone
  • The facts of minor importance
  • Abundant epithets
  • The vague and ambiguous wording

Your paper should sound laconic, concise and complete. These are the three pillars on which the information component of the resume is based. It is important to strike a balance between false modesty and misplaced bragging when making a resume. It is worth mentioning that the facts indicated in the resume must be true. For a resume use the formal writing style.

Since a resume is a short document, each statement should be verified, accurate and presented with a favorable stylistic intonation for the applicant. Some applicants provide links to their accounts on social networks. If this is a page that clearly illustrates the professional knowledge or skills of the applicant, it will have a positive effect on the employer. But if the account contains personal information and publications, family photos or pictures with some informal setting, it is unlikely that the employer will appreciate it.

When announcing a vacancy, an employer may ask the applicant to specify the desired amount of salary. In this case, it is best to specify the amount exactly, avoiding vague wording like "the more, the better." For your safety, please do not include in the resume your ID number and other personal data.

To make a good impression on your employer with the help of a resume is a primary task for the applicant. To do this, you should work hard to make your text meaningful, compelling and unique so that it will be easily picked out from dozens or even hundreds of job application resumes. If you need help, you are welcome to visit our online writing services and choose a professional resume writer from our team.

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