Presentation planning is a helpful and crucial skill both inprofessional and academic worlds. However, its takes some timeand dedication, no matter whether you want to get a passing gradeor need to sell products. To ensure a successful projectpresentation, take these important steps:
- Figure out the most effective method to construct materials;
- Consider the audience;
- Determine the right point;
- Work on building materials and slides;
- Gather your information in a logical manner to illustrate thechosen point clearly.
You should practice your presentation regularly to deliver itsuccessfully. Besides, this simple technique can help you findany information that must be restructured or cut.
How to gather the necessary materials
Take into account the main goal of your presentation and startwith considering the end when planning it. Determine what youwant to convey and the most effective ways to achieve your goals.Jot down only crucial points and see whether any key ideasemerge. Most presentations involve sharing valuable information,but bombarding the audience is not enough to succeed. Define abigger point that you want to make with available information.
Considering your audience
People who come to see your presentation usually have theirspecific expectations. Find out more about them, their beliefs,backgrounds, etc. This information can help you easily structureyour project around their needs. How much background informationwill the audience have about a given topic? You should fill insome blanks for them, so consider everything unknown for youraudience. What does it expect from your presentation? Give theright answer to guide your project in a correct direction.
Choosing the main points
Determine the points, facts, and statements that illustrate themain theme of your presentation effectively and include them inits body. Consider its length because it has a direct impact onthe number of your points included. Any information must flow ina cohesive manner in your project presentation.
Finding supporting information
Conduct your deep research to determine the best supportinginformation that will get other people thinking and inspirepossible changes. It serves a few basic purposes, including:
- Adding more clarity to the main argument and explaininganything that your audience may not fully comprehend;
- Adding more authority and making the necessary connectionswith existing studies, research, and information about a givensubject;
- Adding more color to a major argument, so try to usedifferent visuals, such as videos and pictures.
How to choose the best trajectory for your presentation
Start your project with a strong introduction to grab theattention of others. After gathering the necessary information,you need to outline your presentation. Include the brief basicsof introducing yourself and find an effective way to win people’sinterest and attention. Open your presentation with aninteresting question, a relevant fact, or anything that can makeothers curious right away.
Present your work and research in the body that should be about60-70% of your presentation. Put the best ideas and points inthis section and choose the right way to present valuableinformation in a logical manner. For example, you can start withexplaining a particular problem, move to its consequences, andoffer an effective solution.
Using linking statements, graphics, and visuals
Use different linking statements to make all points clear. Theyare suitable transitional statements that bridge any baps betweenyour ideas. Use them to signal to the audience that you want toswitch subtopics and avoid making your presentation confusing.
Use helpful graphics and visuals in your projects because peopleoften get bored with lecturing and data. Add more graphics toslides to make them engaged and interested in learning more. Ifyou have any bright diagrams and graphs that illustrate yourpoints, don’t hesitate to use them. Seeing your informationphysically can help others grasp your ideas clearly. Find outwhether there are any suitable videos that you can include inyour project presentation, as they will make it more successful.Besides, every slide should have a relevant picture.
Concluding your presentation correctly
A closing section of your project should sum up all points whileleaving others considering a presented subject. It should beabout 5-10% of your entire presentation, and this means that youneed to keep a conclusion brief and use these helpful tips:
- Use only one slide;
- Add a last visual to summarize your point;
- Recap your main point;
- Use a helpful diagram or graph.
The importance of practicing your presentation
When practicing the project that you want to present, spend onlya few minutes on one slide, or your audience will get bored fast.If you talk longer, cut your information and use your regularvoice to guarantee accuracy. Keep all facts relevant to the maintheme and get rid of any irrelevant details. Although some ofthem may seem quite interesting, they don’t really illustrateyour points. Cut any information that doesn’t speak to the chosentheme. It’s good to illustrate them with examples, but don’tovercrowd your presentation with them.
Listen to yourself presenting a project and determine the areasthat should be improved. Ensure that you sound quite enthusiasticand without any hesitance when doing it. Use the necessarylinking sentences and determine whether your presentation goestoo long. Keep practicing to avoid using notes too often anddeliver your project smoothly.
Helpful presentation strategies
When preparing your presentation, there are certain strategiesthat can help you succeed. First, you need to connect with theaudience and show your passion. It’s difficult to relax and stayyourself if you feel anxious or nervous. Connecting with theaudience is one of the most important things that determine thefuture success of your presentation. You can succeed by lettingyour passion for the chosen matter shine through. Stay honest andenthusiastic about the things that are important to you andexplain why they matter to get the necessary response from otherpeople.
Focusing on the needs of your audience
Build your project around something that the audience will getout of it. When preparing your project presentation, keep in mindits basic needs and decide what you will tell others. Whenpresenting it, stay focused on the response of people and reactto it immediately. Your goal is to make it simple for them toboth respond and understand your ideas.
Concentrating on the main message
When planning your future presentation, you can keep everythingsimple by considering one important question. What is the coremessage for the audience to take away? It’s necessary tocommunicate it briefly and effectively. Some professors recommenda brief elevator summary, while others advise to write on a card.No matter of your chosen method, keep the main message brief andfocused. If something that you want to say doesn’t contribute toit, get rid of this information.
Making eye contact
Smiling and making eye contact with participants may sound asimple strategy, but there are many people who fail to use it.This is how you build rapport and help others connect with thechosen subject. Use this method to feel less stressed and nervousbecause you talk to people. They need to see you and all thematerials that you use clearly.
Making a strong beginning
The beginning of your project is important, so use it to grab andhold people’s attention. Remember that you have only a fewminutes to entertain them before losing their interest, so don’twaste this time on saying unnecessary things. For example, it’spossible to use any attention-grabbing image or an interestingstory to achieve this goal.
Following the main rule for slides
When using your slides, follow one important rule that asks youto ensure that they all:
- Last no longer than 20 minutes;
- Contain up to 10 slides;
- Use a 30-point font size.
This rule is crucial because it stops you from including too muchinformation on a single slide. Ensure that any data that you usewill be your slideshow. It’s always better to show lessinformation that more.
Telling the audience interesting stories
All people are programmed to respond to different stories wellbecause they help them pay attention and remember useful things.Use them in your project presentation to engage the audience andhelp others remember important ideas. Start it with a catchystory or make the entire presentation act like it. Determine theone you want to tell others and create a presentation to servethis purpose.
To tell people the best story, use a few basic storytellingtechniques in your project. You need to find a great story behindit by focusing on characters. That’s because all people havetheir unique stories, so determine who is involved in the chosensubject and use them as a focal point. Your story requiressomething to change along its way, and you should take care ofits changing dynamic.
Using your own voice efficiently
The spoken word is quite an inefficient communication toolbecause it’s focused only on one of the senses of your audience.That’s why any successful presentation requires different visualaids. Besides, you can help you make the spoken word moreeffective and ensure its success by using your own voicecorrectly. Vary your speech and emphasize pitch changes to makeyour voice more engaging for others and hold their attention.
Why use your own body during a presentation
When presenting any project, it’s estimated that more than ofyour communication is non-verbal. This means that both your bodylanguage and tone of voice play an important role in getting themain message across. Ensure that you give the right message byusing the best body language and avoiding these common mistakes:
- Pacing the stage;
- Hands held either in pockets or behind your back;
- Crossed arms.
All of your gestures should be confident and open. You need tomove around the stage naturally when possible.
How to relax and enjoy this process
If you find the next project a big hard to complete, it’sdifficult to stay relaxed and calm about its successfulpresentation. You can stay concentrated by focusing on yourbreathing. Try to slow it down and breathe fully to avoidunwanted nervousness. Keep pausing for breathing from time totime during your presentation. If you know how to relax and staycalm, you increase a chance of presenting your project better.Furthermore, if you start enjoying yourself during this process,other people will respond to it and engage in your presentationbetter. This simple technique will improve your relevant skillsand boost confidence too, so it’s worth giving it a try.
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