Accounting for settlements with personnel for other operations
Information on all types of settlements with employees of the organization, other than payroll calculations and accounts with accountable persons, is accounted for in Account 73 "Calculations with Personnel for Other Operations."
Account 73 Settlements with staff for other transactions active. In the development of this account, sub-accounts can be opened:
73/1 Calculations for loans granted & quot ;;
73/2 "Calculations for damages."
Sub-account 73/1 takes into account calculations with employees on loans for individual housing construction, purchase of a garden house.
The amount of the loan given to the employee is reflected in the record:
D 73/1 Calculations for loans granted & quot ;;
To 50, 51, "Cashier's", "Settlement account."
When repaying a loan:
D 50, 51 "Cashier", "Current account";
To 73/1, 70 "Calculations on loans granted," & "Payroll calculations".
If the loan is not returned on time:
D 91 Other costs & quot ;;
To 73/1 Calculations on loans granted
Sub-account 73/2 takes into account the calculations with the staff for compensation for material damage.
If you find shortages, embezzlement and theft, you should make the following entries:
D 94 & "Lack of value loss & quot ;;
To 07, 10 Equipment for installation & quot ;, Materials - a shortage of equipment and inventories was discovered;
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D 73/2 "Calculations for compensation for damage to property";
To 94 "Shortages and losses from damage to valuables" - shortage is attributed to the guilty person;
D 50 Cashier & quot ;;
To 73/2 "Calculations for compensation of material damage - the amount of shortage is paid to the cashier;
D 70 Payroll calculations & quot ;;
To 73/2 "Calculations for compensation of material damage - shortage is withheld from the wages of the guilty;
D 73/2 "Calculations for compensation for damage to property";
To 98/4 "The difference between the amount to be recovered from the guilty person and the book value of the shortage" - reflects the difference between the market value and the book value of the property.
Analytical accounting for account 73 "Calculations with personnel for other transactions"; is conducted for each employee of the organization.
Tax aspects of labor and wage accounting
With payments accrued in favor of individuals, enterprises pay tax on personal income at a rate of 13%. However, in this section only some aspects of the taxation of individual payments made to individuals will be considered.
For the purposes of profit taxation, the cost of official business trips is accounted for as part of other expenses related to the production and (or) sale of products (works, services).
For tax accounting purposes, travel expenses to the place of destination of business trips and back are fully compensated to the employee. The costs paid to the employee for the journey to the place of business trip and back, not documented, are not taken into account for profit tax purposes.
For the purposes of tax accounting, the cost of hiring a dwelling, documented in documentary terms, is taken to be the amount actually incurred.
As of January 1, 2009, the daily subsistence allowance and field allowances are not standardized for profit organizations for profit tax purposes. From that date, the order and amount of reimbursement of the per diem expenses of the organization will be determined independently, with their reflection in collective agreements or local regulations of the organization.
Until 2009, the US Government Decree No. 93 of 8 February 2002 established that the daily allowance for each day of a business trip in the United States should not exceed 100 rubles.
However, it should be borne in mind that from January 1, 2008, certain types of travel expenses are rationed for taxation purposes by income tax on individuals.
According to paragraph 3 of Art. 217 TC when the employee pays for travel expenses both within the country and beyond, income not subject to taxation does not include daily subsistence allowances paid in accordance with US law, but not more than:
- 700 rubles. for each day of a business trip on the territory of the United States;
- 2500 rubles. for each day of being on a business trip abroad.
From the daily allowances exceeding the above limit values (700 rubles and 2500 rubles, respectively), it is necessary to charge and pay the personal income tax to the budget.
The amount of VAT paid for travel expenses to the place of business trip and vice versa, as well as expenses for hiring a dwelling, are subject to deduction when calculating with the budget, subject to certain conditions.
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The organization should periodically make an inventory of the reporting amounts, during which the reports of the reporting entities on the advances issued are checked against their intended use.
Organizations can include in the composition of labor costs the cost of reimbursement of employees' interest in paying interest on loans (loans) for the acquisition and (or) construction of a dwelling.
In accordance with Art. 188 TC, when using the employee with the consent of the employer and in his interests personal property, the employee is paid compensation for the use, wear and tear of the instrument, personal transport, equipment and other technical means and materials belonging to the employee, and also reimburses the costs associated with their use. >
The amount of reimbursement is determined by agreement of the parties to the employment contract.
To account for the outstanding amounts on account 73, "Settlements with personnel for other transactions," and " can be a separate accounting of the organization's expenses for the payment of various kinds of compensation to employees. In particular, account 73 (on a separate subaccount) can record the cost of compensation for the use of personal cars for business trips.
For profit tax purposes, these expenses are included in other expenses of the organization, within the limits established by the US Government.
US Government Decree No. 92 of February 8, 2002, for profit tax purposes, established the following standards for the costs of commercial organizations for payment of compensation for the use of personal cars for business trips.
Working volume of a car engine
Amount of compensation (rubles per month)
Up to 2,000 cu. cm
Over 2,000 cu. cm
The motorcycle provides a compensation rate of 600 rubles. per month.
Payment of compensation is carried out if the following conditions are met:
- compensation is paid to employees of organizations for using their personal cars for business trips in cases where their work by type of production (service) activity is associated with permanent service travel in accordance with their job duties;
- the basis for the payment of compensation to employees using personal cars for official trips is the order of the head of the organization, which provides for the size of this compensation;
- The specific amount of compensation is determined depending on the intensity of using a personal car for business trips.
In the amount of compensation to the employee, the reimbursement of the costs of operating a personal car used for official trips (amount of depreciation, expenses for fuel and lubricants, maintenance and current repairs) is taken into account.
By order of the head of the organization, an employee may be paid an amount exceeding the established amount of compensation.
However, payments made to employees in amounts exceeding the established norms are not compensatory and, therefore, are subject to taxation on the income tax of individuals and the imposition of insurance premiums on compulsory social insurance. In addition, excess costs are not included in expenses for profit tax purposes.
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