Making text with tables, Making text with columns...

Making text with tables

Table is a fairly intuitive and compact form of material presentation. The table consists of rows and columns, the intersection of which forms cells. You can enter text or formulas for calculations in table cells.

Each cell has an address composed of the name of the column and the line number. Column names consist of Latin letters A, B, C, ..., and the lines are numbered 1, 2, 3, ....

Thus, cells can have addresses, for example, AI, B10, etc. Addressing cells is done mentally and is used in cases where calculations are provided in the tables.

You can insert a spreadsheet into your document using the Insert tab in the Tables group.

If you place the cursor in the table area and access the Layout tab, the table created in Word can be edited: add and delete columns, rows and cells, merge and split cells, sort the table data by increase and decrease by a given column or a set of columns, perform calculations. In addition, you can convert the table to text and vice versa by specifying the desired character as a separator (the Layout tab/the Data entry).

In Fig. 7.4 shows an example of a table created in Word. The values ​​in the column Total and the line Total are obtained using formulas. To write a formula, place the cursor in the table cell where you want to get the result, and choose the Formula command from the Data drop-down menu in the Layout tab. In the window that appears (Figure 7.5) in the line Formula , you should write down the formula. The sign of the formula is the equal sign "=", then the name of the function selected from the Insert function field, field, or any arithmetic operations - add "+" - & quot ;, divide & quot ;, & quot ;, multiply * , raise to a power of .

In addition, links and bookmarks can serve as arguments.

If the length of the table exceeds the page, the convenient option is to move the header to the next page. To do this, select the heading row and click the Repeat header line in the Data tab of the Layout tab.

Example table

Fig. 7.4. Example of a table

Writing a formula in Word

Fig. 7.5. Record a formula in Word

Using a table view, it is very convenient to arrange the text as separate blocks, for example:



Order Execution Date

Almaz LLP

Tregubov Π. P.


Vympel JSC

Kuravlev EA


In this case, the use of tables has many advantages over tabs, which can also be used for such design. Here are some of the advantages:

• If a piece of text does not fit on one line, Word automatically creates a new row by increasing the height of the cells;

• When working with tables, you can easily rearrange rows or columns;

• With the help of formatting, you can differently format the contents of cells;

• You can sort the data in rows or columns.

Making text with columns

If you want to arrange the text in separate blocks, you can use newspaper columns ( Page Layout / Page Setup / Columns /command Other columns ), in which text moves from the end of one column to the beginning of the next. Columns can be the same or different width, the number of columns in the document or on the page is set by the user. By default, Word creates columns of the same width. It is possible to specify a dividing line between the columns. If you need to interrupt the column and start the next one, you should place the cursor at the break point and select the Column command in the Insert Page Breaks and Partitions section of the Page Setup Page Layout . An important point is the correct choice of the object to which the column formatting is applied - To the entire document, To the end of the document or To the selected text.

Please note that you can see multi-column text on the screen only in the Page Layout view ( View / Views document ).

Copying formats by pattern

On the Home tab, in the Clipboard group, there is a button that indicates Format by pattern This button allows you to copy the formats of the selected object or text. In order to take advantage of this feature, you need to do the following:

• select an object or text whose format you want to copy;

• Click the Format by pattern button. The cursor takes the form ;

• circle the objects to be formatted with the cursor.

To apply formatting to multiple objects, double-click the Format by pattern button, and then cycle through all the objects that you want to format.

After all objects have been formatted, you should press the "ESC" key. or the Format but sample button.

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