Helios Solar Plantation Project Scope Building Essay

The reason for this scope statement is to establish, report, approve, and control the range of an 100MW Solar Energy Plant Project of Phoenix Group. The appointed project team shall plan, perform, control, and close the project according to the document.

Overview of the project

Project Name: Helios Solar Farm

Nature: 100MW Photovoltaic Power Plant

Location: Greece

Time: 5 years after job initiation date

Cost: 400, 000, 000. 00 Euro

The alternative energy sector has experienced significant growth in recent years fuelled by European union energy policy, technological innovation, and increasing fossil fuel prices. On April 25, 2007, the Hellenic Regulatory Energy Power (REA) given a Country wide Program for the introduction of Power Stations in Greece, which state that by the end of 2010, 21% of Electric Energy consumed must be from Alternative Energy sources according to commitments to European union Strategic Development. Inspired by the plan and the constant investment go back and low operating risk character of Solar Power Project, the Phoenix Group decide to set up a 100MW Photovoltaic Vitality Plant named "Phoenix Solar Energy Flower" in Greece.

Project Scope

The Helios Solar Plantation is a ground-based very large scale photovoltaic power plant consisting of 10 inter-connected solar farms, each with the capacity of producing 10 MW of electricity in a margin of 5%. Once completed, it shall cater for the electricity needs of over 1, 500, 000 solar panels which can on a yearly basis generate 100, 000 MWh electricity to fulfill the needs of approx. 30, 000 family homes, and save around 50, 000 Shades CO2 per year.

Project Objectives

To design and develop the Photovoltaic Power Plant.

To be profitable not only for the shareholders but also the ultimate users.

To have reliable communication and corporation through all the project development.

Dismantle the complete complex at the life cycle's end (35 years after development).

Capitalize on any technological breakthroughs take place during the design/build and development period of the project within the domains of Architecture, Executive, Sociology and Business.

The primary planning cover this job is 400, 000, 000. 00 Euro

Project Requirements:

Provide Job Management services throughout the project's life-cycle.

Provide maintenance services for an interval of 35 years after concluding construction.

Define sections for the performance of the project as logistics, purchasing, engineering, marketing, accounting and funding and so forth.

Determine the procedures for the job development as the foundation.

Acquire financing, sponsorships and tactical partnerships by means of Business Development.

Environment research.

To create logistical routes to enhance effective and low cost material travel.

Planning for overall the task such as materials, human resources, etc.

Quality handles.

Project Assumptions:

Stable long-term investment come back.

Improve quality of life.

World's biggest photovoltaic power plant.

Long term benefits for economy and environment.

Project Constraints:

A negative position in the publics head as activism, monopolies, traditionalist ideology, corruption.

Mega Project range.

A threat of snowball effect when small problem might took place but without been diagnosed because the magnitude of the project.

Lack of materials or skilled labor.

Global monetary situation.

Lack of sponsor and/or customer commitment.

Supply Chain shortfalls.

Limited Logistics capacity of preferred location.

Project Deliverables:

100MW Photovoltaic Vitality Plant sent 5 years following Project Initiation.

Connection to main ability grid.

To provide ecological facilities corresponding to Eco- friendly policies.

Conformance to relevant Criteria, Codes of Practice (CoP), HAZMAT and Health insurance and Safety recommendations.

Plant decommissioning by the end of the projected life pattern.

Provide Operation and Maintenance (O&M) Manuals.

Project Acceptance Requirements:

The Job will be sent within the arranged time and budget

Everything needs to be test and should fulfill the highest quality specifications in line with the established criteria.

Paperwork should be posted at delivery time.

Periodical Auditing/Quality assessments completed in regular intervals throughout the Job.

Reports and status improvement should be supplied in the team conferences.

Semi-independent operational position for each division to ensure flexibility.

Divisions should operate corresponding to job needs and requirements but have to adhere to the next constraints

Project Corporation Structure

Project Management

Provide Job Services throughout the project's life circuit.

Conduct Risk Examination on the quarterly basis.

Provide Time and Cost management services.

Implement QMS

Perform QA relative to implemented QMS.

Supply String Division

All duties should be completed and performed based on the shipment regulations and products specs.

Freight quotes contracts and contracts should be specify at the start of the project for the task duration, price raises should be governed with a matrix and % restrictions in order to overpass the budget.

Constant supervision and tracking transportation performance to avoid delayed material.

To retain a customs organizations in order to fulfill the import rules and also to prevent extra costs.

Warehouse forecast and cycle counts.

Customs and fees verification completed prior to the imports.


Design and Build relating to current Eurocode Codes and Expectations, amend if required.

Complete Pilot task prior to initiation of the Design Phase.

Provide full group of drawings.

Technical Technical specs should abide by current Eurocode Rules and Benchmarks.

Use of 'green' materials and techniques where appropriate.

Risk analysis

Compile Health insurance and Safety Manuals.

Provide decommission plan in compliance with current Hazmat Codes and Standards.

Human Resources

Personnel incomes should comply with current international treaties and regulations, with twelve-monthly readjustments.

Roles and responsibility explanation documentation must have done before starting the job.

Detailed HRM will be performed by each Section semi-autonomously.

Detailed and clear Union agreements should be agreed upon and documented prior to starting the development or hiring according to current regulations.

Conflict image resolution always should be led by the set up policies.

Business Development

Budgets and studies needs to be accurate and become done by using the latest information and reliable data including exterior factors like duty rates, possible changes in taxes or any other varying covering a range of 12 to 15 years within realistic forecasting functions. .

Liaison duties pursuing project initiation phase up to three years before conclusion to ensure politics and general population support, developing of tactical alliances/partnerships in inter-governmental and international business level.

Perform a Feasibility Research prior to initiation of Design Stage.

Publicity campaign firmly oriented in to the positive positioning.

Contra-marketing plan in order to combat negative public point of view.

Initial Work Breakdown Structure

Politic statement


Provide information for planning and handling discussions with land owners and specialists in concern of Helios Solar Farm project.


This statement provides information for purchasing/leasing land, communication with open public authority.

Land Purchasing/Leasing Policy

All activities require purchasing and/or leasing of land during the project life circuit shall be reported to the job Management Table and must be conducted in accordance with the following treatment

I. An application and a report containing the entire details of the land (location, environment, legal owner, value, term of use, applicable laws and regulations or laws, and etc. ) must be registered and submitted to the Management Panel by the Job Manager.

II. If the application form is approved by the Management Board, the panel will give an operating budget as talk about in the application form to the Task Team, and will have authority to make expenses within that budget. The job supervisor will be charged with the responsibility of planning and performing legal agreement with land owner(s), and making sure appraisal of land chosen in conditions of cost and suitability.

III. The Management Mother board has to deny an application, and the refused program shall not be submitted again.

IV. While interacting and negotiating with the landowner and any relevant alternative party, the job team shall bear in mind the problem of confidential of the task.

Public Communication Policy

While communicating with any public authority, the project team shall keep in mind that

I. All exterior communication shall be documented.

II. Communication will be effective and successful.

III. Develop sustaining effective associations with regulators.

IV. Promote company image and reputation.

V. All communications that may impact the job must be reported to the Job Manager.

Environment statements

Purpose: State the environmental targets of the Helios Solar Farm Project.


This statement offers a guidance to manage the surroundings throughout the Task Life Circuit. .

Environmental Insurance policy

I. The Job Manager shall instruct, train and motivate personnel to perform their activities in an environmentally sensible manner.

II. All activities in the project shall comply with most international environmental laws and expectations.

III. Carry out an environmental impact examination of each job phase, and function accordingly.

Quality Policy

Phoenix Group is focused on uphold the next quality assertions

Achieve or go beyond customer prospects.

Maintain and broaden worker competencies.

Strive for frequent improvement.

Take all necessary steps to accomplish task goals.

Probable quality issues during the course of the project

Quality entails everyone and everything activities in the jobs, any problem or constrain make a difference the whole job quality. Examples of insufficient quality are

Insufficient skilled labor.

Mistake in general management process.

Poor material.

Hold off in product delivery.

Customer necessity not satisfied.

Set up shortfalls

Capacity restrictions of harbor in determined location.

Cause-and-effect Diagram

Quality criteria of the project

Customer Satisfaction:

Customer and stakeholders requirements are fulfilled.

Product and service quality data collection operations are well established.

Business planning standards:

The project planning process is more developed.

All programs are assessed regularly for progress and corrective actions used when necessary.

The business planning process includes controlling the linkage to the areas of the value delivery string.

The vision and planned strategic are achieved.

Business email address details are achieved therefore of good business planning.

Management standards:

Project goals, goals and schedules are obviously defined.

There is a good data collection, analysis and understanding of real cause.

Alternative solutions are researched and results have been achieved.

Reviews are standardized and future plans are created.

Key techniques or activities are checked and operated.

The key techniques or activities are maintained systematically.

The task performance method has consistently been advanced and documented

Employee development criteria:

Project and quality team are well maintained.

Employee training programs are carried out and suffered.

Employees are empowered to make decisions and proposals.

Quality audits system

Follow the instructions of ISO 10011-1 Standard for Planning and Performing Quality Audits, we suggest similar task in the foreseeable future shall follow the types of procedures listed below to execute the quality audit to boost its quality

Prepare an audit plan, this should prepare yourself by the audit administrator and approved by the client before the audit begins. "The plan will determine the aims and opportunity of the audit, describe how much time each phase of the audit will need, specify where and when the audit will be carried out. It will introduce the business lead auditor and his team members, identify the quality elements, the teams and areas that'll be audited, list the documents and documents that will be researched and the individuals who are in charge of quality and whose areas and functions will be audited. The plan has to make clear when meetings will be held with auditee's senior management, and clarify who'll get the ultimate audit report so when it will be ready. " (ISO 10011-1)

Perform the audit plan. This step starts with having an available meeting with the auditee's older management to present the audit team and the audit plan, confirm that the auditee is preparing to support the audit process. Then, the auditors have to Prepare audit working documents, such as quality management checklists and varieties for record observations and acquire evidence. The evidence can be accumulated by interviewing personnel, reading documents, researching manuals, studying information, reading reports, checking files, analyzing data, watching activities and evaluating conditions. Evidence will be affirmed by more objective means. Signs can be found through investigate evidences; the auditors must examine the data and document their observations; key nonconformities that happen to be supported by the evidence and cross-referenced to the standards that are being violated must be detailed. Auditors must pull conclusions about how well the product quality system is making use of its regulations and attaining its aims, and discuss proof, observations, conclusions, tips, and nonconformities with older professionals of auditee before they prepare a final audit report. (ISO 10011-1)

Prepare the ultimate audit report. The audit record should be dated and signed by the lead auditor. This survey will include the precise audit plan, an assessment of the accumulated evidence, a debate of the conclusions that were drawn, a set of the nonconformities which were identified, a view about how well the product quality system complies with all quality system requirements, and an assessment of the quality system's potential to achieve

quality targets and apply the product quality system policy. The ultimate report will be sent to your client by lead auditor, and the client should send it to the auditee. (ISO 10011-1)

The final step is to have remedial actions to improve or prevent nonconformities; and a follow-up audits should be slated in order to confirm that corrective and preventive actions were taken. (ISO 10011-1)

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