Regulatory documents, Organizational and legal documents...

Directive documents

The regulatory documents contain solutions directed in the management system from top to bottom, i.e. from the superior to the subordinate, from the head of the organization to his subordinates.

The basis for issuing a regulatory document can be the implementation of the adopted legislative, regulatory acts and other decisions of higher authorities or the implementation of their own management activities arising from the functions and tasks of the organization, the tasks of personnel management.

From the point of view of the decision-making process, all administrative documents are divided into two types:

- documents issued in collegiality: by assembly, council, board;

- documents issued in the conditions of sole decision-making, when the right to make decisions on all matters of management and organization belongs to the head.

We can distinguish the following stages of the preparation and publication of the administrative document in the conditions of individual decision-making:

- justification for the necessity of issuing the document;

- study of the substance of the question;

- preparation of the draft document;

- agreement (sighting) of the document;

- the introduction of the draft document to the management;

- signing (certification) of the document;

- bringing the administrative document to the performer (s).

The draft document is drawn up on a general or special form with the word "Project" in the upper field on the right.

The text of the administrative document, as a rule, consists of the ascertaining and administrative parts.

The constituting part is an introduction to the essence of the question under consideration. It lists facts, events, assessments. Often, in stating the essence of the act of a higher administrative body, in execution of which this administrative document is issued, contains references to laws or previously issued administrative documents or statutory acts.

The main burden is the administrative part, which is presented in an imperative form. Depending on the type of document, it starts with the visually distinguishable verbs corresponding to each document type (from a new line (paragraph), uppercase letters, to a discharge) to separate the two parts from each other.

The type of administrative document predetermines the nature of the presentation of its text. If the administrative part assumes various actions and several performers, it is divided into points. In each paragraph, the executor is indicated, the due date. In the penultimate paragraph, a document is indicated (if necessary), which has lost its force or is subject to change in connection with the publication of this document. The last item in the orders, decisions, orders is the person who is entrusted with general control over the execution of the document.

If there are no instructions on the date of its entry into force in the text of the administrative document itself, it comes into force from the moment it is signed or brought to the notice. Decrees of the Government and federal executive bodies come into force after their registration and official publication.

The resolution is defined as a legal act adopted by the government, by higher and some central collegiate management bodies on organizational and other issues related to the exercise by the highest state authorities of their authority.

The text of the resolution may have an introductory part if it is required to explain the aims and motives of the publication. The introductory part ends with the keyword - DECIDES:.

The decision is also the administrative document of the collective governing and advisory bodies of institutions, enterprises, firms, issued to resolve the most important issues of their activities.

The decisions are also joint regulatory documents adopted by two or more heterogeneous bodies acting on the basis of collegial and sole decision-making.

The decisions are made in the same way as the resolutions, except for the keyword. The solutions use the words RESOLVED:, DECIDED: or DECIDED :. The decision is signed by all members of the collegial body or only by the chairman and secretary.

Order is a legal act issued by individual heads of organizations, private companies, ministries, departments, etc. The order is the most common type of administrative document used in the practice of management, it is issued to address the basic and operational tasks facing this body. By legal nature, an order can be an act of governance that contains rules of law governing certain spheres of social relations, and an act of applying the rules of law.

In the activities of the organization the following types of orders are distinguished:

- by personnel;

- current personnel issues;

- organizational issues;

- the main activity.

The order is issued on the creation, liquidation, reorganization of institutions or their structural units; approval of regulations, instructions, rules and other documents; on the regulation of financing the activities of the organization, logistics, scientific and technical policies, issues related to the specifics of the main activities of an individual enterprise or organization; as well as on the issues of admission, relocation, dismissal of employees, the provision of compensatory time off and vacations, etc.

Ordinance - a document issued solely by the head of the collegial management body in order to resolve operational issues of the daily production, economic and administrative activities of the enterprise.

Orders can also be issued by departments on the basis of and in compliance with laws, decisions of the highest authorities.

Note - administrative document on issues related to the execution of orders, orders, instructions. Published solely by the head of the organization or one hundred deputy chiefly on issues of information-methodological nature. Instructions, as a rule, have a limited validity.

Instructions are drawn up and formalized in the same way as orders, key words in the text of directions and orders may be: I OFFEND:, I OFFER:, I ORDER:, DRAWING: and other more relevant to the content of a specific document.

Organizational and Legal Documents

Organizational and legal documents: statutes, regulations, regulations, regulations, rules and others are an essential part of any organization's documentation.

These documents are made in the form of continuous text, divided into sections, paragraphs and subparagraphs, and uniformly in accordance with GOST P 1.5-92 (see paragraph 6.3). Organizational documents, depending on their importance and volume, can be drawn up with the production of the title page, also regulated by this GOST, on the common forms of the organization, on clean sheets of paper, for example, small job descriptions for the personnel of the structural units.

All organizational and legal documents are approved by authorized officials, therefore, to give them legal force, the author's signature is not mandatory, more than that their authorship is collectively collective.

At the same time, the coordination of these documents with legal advisers, the trade union organization, the heads of the divisions whose employees they are distributing must be mandatory.

The same mandatory procedure should be for familiarization with the organizational and regulatory document of employees whose activities are subject to its provisions, which is formalized with the appropriate visas. The visa of acquaintance is placed on the free space on the last sheet of the document and includes the signature (preferably with its decoding) and the date:

It is quite common practice to arrange visas for acquaintance in the form of a table:

Organizational and regulatory documents in unified management documentation systems, as a rule, are included in sample and sample designs, document construction schemes.

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