ERP System for a Transportation Company

Today's Transfer Industry scenario in India

This sector includes establishments providing transportation of passengers and cargo, warehousing and storage for goods, scenic and sightseeing vehicles, and support activities related to methods of transportation. Institutions in these market sectors use travel equipment or travel related facilities as a fruitful asset. The type of equipment will depend on the mode of vehicles. The methods of vehicles are air, rail, normal water, highway, and pipeline. With the changing economic circumstance, factors such as globalization of markets, international economical integration, and removal of barriers to business and trade and increased competition have increased the need of transportation. It is one of the main infrastructure requirements which is essential for the extension of opportunities and takes on an important role to make or breaking the competitive positioning.

Transport quantities in India remain significantly less than those in the developed countries. India has still going a long way in conditioning its transport network. The countries travelling network is suffering from several inadequacies and, in particular it includes little resilience to cope with unforeseen demands. Travelling, like all business is largely influenced by information and communication systems with the focus being on understanding of customer needs and value added services. Surface transport is provided by the Road and the Indian Railways generally for carrying low value bulk item, mostly for the government sector. Cargo Road Transport is entirely in the hands of the private sector. In India road transportation is preferred for cargo movements, where versatility of routing assumes importance. It helps door-to-door delivery, overcoming unneeded delays which normally happen in the other modes of transportation.

How will ERP help in carry industry?

The travel industry today has to be on the move, constantly, in more ways than one. It must package with the increasing requirements of customers and suppliers, while simultaneously wanting to optimise the entire business procedure at minimal cost. To maintain tempo with changing business paradigms, transporters need more than ever to use it, not only as an enabler of functions but as a proper driver and critical business tool. Discovering segment wise

Air Freight

Air Freight companies are facing a bumpy drive. Jet fuel costs have reached historic highs, resulting in a decelerate in air cargo market expansion. New air cargo screen requirements have been mandated. Customers are moving business to surface and ocean transportation to reduce shipment costs.


Airlines are faced with a significant array of issues - many driven by historically high fuel prices. Profitability is enduring, increasing pressure to lessen costs.

Airports and Earth Handling Companies

Checking-in passengers. Exhibiting flight information. Controlling baggage. Checking cargo. Matching aircrafts and gates. Providing security. Managing air traffic. Maintaining runways. Airport providers manage an incredible amount of information to keep air traffic moving smoothly.

Consumer Travel

From flight planning to revitalize IT infrastructure, ERP can make a world of difference for airlines, airports and related organizations. ERP helps understanding the clients' critical most business issues.

Cruise Lines

From providing information about your cruise line to making reservations to offering on-board information services, IT systems can help give a superior customer experience. You get stable solutions that make a tangible effect on your business.

Express Distribution

Your customers are depending you to get their package deal there-on-time, every-time. You will need information systems that are just like reliable. In addition, your information systems must be adaptable enough to react to changing business conditions while left over cost-effective.

Freight & Logistics

ERP can help you draw upon a global network of infrastructure, applications and outsourcing services to bring your organization the solutions you will need to succeed.

Hub, Terminal & Slot Operations

You have a whole lot of information to cope with. Connecting all get-togethers involved in the move of goods by way of a interface requires the integration and coordination of a massive amount of information. ERP services were created make sure that your IT systems offer the flexibility you need, while ensuring that your systems are reliable, secure and cost-effective.

Ocean Freight & Maritime

Many ocean delivery companies are working maturing legacy IT systems that are expensive to operate; do not meet up with the standards of consistency required in the current competitive environment.

Rail Freight

Moving freight by rail is an increasing popular option as the cost of air cargo and trucking is constantly on the increase. However, fuel prices for freight rail operators continue to increase as a share of functioning costs.

Third Party Logistics Providers

Because you are part of multiple source chains, your IT systems must have the ability to handle a multitude of information needs and formats

Tour Operators

Assembling and providing the dream tour requires anyone to assimilate information from a multitude of options. With 9, 000 experienced specialists serving the travelling industry,

Travel Agencies

Your job is by using information to create a hassle-free travel experience for your clients. With 9, 000 experienced specialists serving the travelling industry, EDS is unmatched as it pertains to understanding and responding to your critical business and technology issues. You get solid solutions that make a tangible impact on your business.

Travel Distribution

Matching holidaymakers with travel providers - travel distribution companies are the match-makers to the travel industry. Your success will depend on your ability to control constantly changing information about the availability of airline seats, resort rooms, and local rental car availableness as well as up-to-date pricing.

Truck Freight

Your job is to keep move freight. Your clients count you to get the load there promptly. To carry out your job, you will need to address a wide variety of challenges

Vehicle Rental

Fleet management. Customer reservations. Back-office accounting. Recruiting. These systems, and much more, need a significant investment in IT.

Warehousing & Deal Logistics

Warehouse management systems. Automated material handling. Club coding. Automated data collection. RFID systems. Maintenance management systems. You take care of a lot of goods to provide warehousing services to your clients - nevertheless, you also deal with a whole lot of information.

Desired function of ERP for Carry Industry


The s/w should have features necessary for booking orders, maintaining a record of that and other reservation related functions.

Customer Romantic relationship Management

Customer relationship management is crucial for any business in today's world. There must be features for effective customer marriage management. Customer complains etc must be completed effectively.

Network Compatibility with Centrally Stored Database

A very basic feature, though, within an ERP is marketing compatibility across several departments with a data source that is centrally stored and can be seen easily.

Vehicle Centric Composition for Focused Fleet Management

Most of the top features of the s/w should focus on the fleet management and should be customized with respect to it. Like the CRM, the Arranging etc modules must concentrate on the fleet management functions.

Vehicle Record - Basic Information

All vehicles possessed by the business must be saved in the database. Their model, subscription quantity and other relevant details must be came into in the repository.

Vehicle Details (e. g. Purchase, Insurance, Removal, etc. )

The information on each vehicle such as their purchase date, their insurance details, their disposal details etc. must be maintained in a database which should be accessible by various departments. Also there should be timely modified. This will help in getting regular reminders for renewals of insurance etc.

Tire Management

There must be features enabling the maintenance of the database for information relating to tyres as it is a significant cost for a travel company. Features which allow reminders about well-timed changing of the tyres should be there. Features for recording resale transactions of the tyres their performance, their average life etc should be there.

Logistics Relationship management

In business relating transports it's important to manage your suppliers and your other logistics lovers. Therefore there has to be features to manage this process successfully in an ERP for transport management.

RTO management, Insurance of moving assets

RTO management and insurance management features can help efficiently take care of the RTO and Insurance norms of the vehicles. The deadlines for renewals etc. could be satisfied in time. But it will help maintain records for the related details.

Fuelling logging and management

Fuel is a big cost in a vehicles company. Thus management becomes even more important. There should be details for average gasoline consumption of every vehicle, the ideal fuel use, the monthly gasoline cost etc.

On-Screen Fuel Economy, and Expenditure Graphs

Features that help study and keep an eye on fuel current economic climate like some graphs, charts etc should be there. Different monitoring that assist in this process should be there.


Basic feature of billing and invoicing is crucial. The thing is that it should be custom-made for a vehicles company.

Inventory Traffic monitoring and Management

Monitoring of current inventory, reminders to replenish the inventory, like the inventory of tyres should be available. Basic top features of inventory management should be available.

Inter Branch Communication

For a company which is having more than one branch an inter branch communication system will be needed.

Human Tool Management

Human learning resource management can be an essentially needed feature in virtually any company which is having a labor force. Drivers management system should be one of them. Features for keeping a record of the personnel driving background (such as their verification details, their license numbers etc. ) should be there.

Data Transfer

Simple data transfer features will be required. All types of files(text, video recording and sound) could be transferred across systems in the company.


Management information system for helping management whatsoever levels in the business will be needed. Generation of accounts is a important feature needed.

Main top features of ERP System of Transport industry

Fleet Procedure Management

Operation module in vehicles ERP should give a collaborative environment for executing day-to-day tasks. Operation Management module must cover Daily Vehicle Deals and help track the automobile and supply. All vehicle information should be generated automatically like the placement of vehicle, kind of vehicle, whether bare or filled, Freight Type, Customer information, vehicle Deal information, etc. . . The other functions under this component may be

  • Operation Dispatch Entry
  • Day Today Status
  • Vehicle Fail Note
  • Delivery Order Master
  • Detention Entry
  • Dispatch Admittance for Container

Fueling Management Module

Average Fuel consumption from destination to vacation spot for different kind and type of vehicles, the tolerance limit of gasoline consumption from destination to vacation spot should be captured.

If the variance of the genuine utilization of any vehicle exceeds the tolerance defined, the system should automatically pop-ups alert and send intimation to the Accounts and/ Or any system user. Provision of adding All Petrol Pump (Gas Stop) among all spots must be accessible in the system. The Fuelling management component should be associated with Dispatch, Billing and Accounts Component. It could have the next functions
  • Fuel Credit Transaction
  • Fuel Costs Generation
  • Fuel Monthly bill Entry
  • Fuel Repayment Transaction

RTO Management Module

There should be a module that complies RTO regulation with the ability to take mandate RTO expenditures such as Counter-top Permit renewal, Counter-top permit Tax, Fitness Qualification, Home Tax, National Permit renewal, PUC, Permit Duty, etc. . It will generate varieties like Agent Payment Form and Agent Bills Form and also generate reports like

  • RTO Expiry particular date wise Report
  • RTO Exp. Detail Time frame wise Report
  • RTO Owner and Registration wise Report

Driver Management Module

Driver Information should be captured in this module. This module should be from the Human Resource Management. This section should maintain drivers information like the Insurance of Drivers, Repayment information and performance of motorists. It should contain
  • Driver Bio Data Master
  • Driver Change Document
  • Black List Entry

Tyre Inventory Management

Inventory of Tyre is looked after through in this section. Functions may be like
  • Purchase Enquiry of Tyre
  • Tyre Issue Form
  • Sales Tyre Form
  • Purchase Tyre Received
  • Purchase - Order of Tyre

Insurance Management Module

Insurance information for those moving resources should be captured in this section. This module must automatically trigger insurance expiry information from few months prior to the expiry until the insurance is renewed. It can have
  • Vehicle Insurance Form
  • Insurance Payment
  • Insurance Cases for Vehicle and goods Form

Freight Memo Management Module

Freight memo is used for regular deals of external vehicle. Transporter Vehicle Information is captured here. It includes forms like
  • Freight Memo Form
  • Freight Memo Monthly bill Entry Form
  • Freight Memo Repayment Entry Form

Inventory Management

Inventory module provides a robust and flexible group of features to help manage and report inventory information. Inventory Management facilitates processes of preserving the appropriate degree of stock in a warehouse. The actions of inventory control requires in determining inventory requirements, establishing focuses on, providing replenishment techniques and options, monitoring item usages, reconciling the inventory balances, and confirming inventory status. It will contain details like
  • GRN for Purchase
  • Out ward
  • Purchase Return

Purchase Order Handling Management

Purchase module streamlines procurement of required Vehicle extra parts and other Non Inventory Materials. It automates the processes of identifying potential suppliers, Supplier Evaluation, Supplier Offer Evaluation, awarding purchase order to the dealer, and billing techniques. Purchase component is tightly included with the inventory control and development planning modules. It will contain details like

  • Purchase Order Processing
  • Bill Entry
  • Payment Entry

Billing Management Module

LR Details is captured in the billing component. LR information is automatically affected in Billing, thus steering clear of data redundancy. Functions will involve
  • LR Entry
  • L. R. Entry for Container
  • To Pay Repayment Form
  • Payment Entries
  • Payment Accessibility for Container

Human Tool Management

Human Resource component in ERP streamlines the management of human resources and individual capitals. It consists of 4 broad sections, mainly Training, Recruitment, Payroll and Attendance. HR module routinely maintains a complete worker repository including contact information, salary details, attendance, performance analysis and promotion of most employees. It involves functions and information like
  • Employee record
  • Salary record
  • Grade record
  • Overtime Rule
  • Loan Management
  • Appraisal
  • Training Plan Schedule
  • Attendance

Finance Source of information Management

Finance Tool Management gathers financial data from various functional departments and generates valuable financial records such as balance Sheet, Trial balance, Standard Ledgers, Quarterly Financial Reports, Account Statements, Gross Profit Research, Cost Centre wise Analysis, Branch smart Profit Analysis, profitability report, Advantage and Depreciation Management, Taxes Management, ABC Analysis and many more.

Finance management component has the capability of appointment all the accounting and financial needs of an organization. It really is with this component that Financial Director as well as other Managers within business can review the financial position of the company in real time and allows for better decision-making and tactical planning. It will involve functions like
  • Sales Invoice
  • Credit Note
  • Payment Voucher
  • Receipt Voucher
  • Profitability Report
  • Cost Center Wise Analysis Report
Other functions may be like
  • Representation of multi-modal traffics
  • Automated management of empties and inventory
  • Comprehensive depot splitting functions
  • Geo coding and head to optimization
  • Standardized claim management
  • Exchange of digital delivery receipts
  • Direct integration of on-board computers
  • Track & Track via web platform
  • Fully comprehensive management of rates and contracts
  • Contract-specific billing models
  • Sub-contractor and intercompany billing
  • Archiving in a file management software

Challenges to move Industry

Anticipate and meet up with the rapidly changing demands of the global vehicles marketplace - difficulties such as buying/advertising price transparency, service commoditization, self-service channels and high distribution costs.

An industry under pressure

Across the world, sustained cost stresses are forcing airlines to find ways to get rid of overhead and refocus their attempts on mission-critical activities. Airlines are grappling with increasing age technology platforms that can contribute to system outages, traveler delays and general inconveniences.

Hotels and video games companies are interacting with consolidation issues caused by mergers and acquisitions. To survive, these businesses must divest all but the most strategically held properties and align brands to differentiated customer experiences.

For logistics and freight companies, having end-to-end awareness into the source chain is vital. And for public transport companies, an increasing demand for seamless, multimodal, flexible passenger travel is creating opportunities for integration and shared systems.

Benefits of using ERP for Transfer Industry

ERP systems are excellent to help your company streamline your functions. To be able to have a successful implementation of your ERP system, you need to make sure you have your details in line to help make the process swift. It doesn't matter if your company deals with paper or plastics, ERP provides your business with the right system and performance that you'll require. ERP can help your enterprise reduce operating cost which is a benefit when jogging company analytics. It enhances the coordination of your company's process into one streamlined process where everything can be accessed through one business huge information network.

Additionally operating costs are reduced when you are in a position to control inventory costs, lower creation and marketing costs, and help lower help office support. ERP systems can also benefit the business by facilitating day-to-day management activities. It induces the establishment of backbone data warehouses and allows employees to gain access to the information in real time. This can help with research, decision making, and managerial control. It monitors real cost of the daily activities and is capable of doing activity centered costing functions.

Strategic planning is also benefited in that the ERP system is designed to support tool planning in the proper planning process. That is typically the weakest portion of the process which is a complex routine. But the studies and functions that ERP provides can help employees work through the proper planning classes and create a comprehensive the one which will aid in the company's techniques.

ERP programs are being developed and kept up to date all the time. With so many different types in the market, companies should make sure they are doing homework and try different plans before choosing one to use. A number of the programs even offer mobile functions to enable you to always have a finger on the pulse of your business activities from your pda.

With real-time capabilities and the capability to be able to see what is going on with your business as it happens, ERP systems are convenient when you deal with high volume level. With an ERP system, your enterprise won't have inventory shortages or thrown away time put in transferring files. You can attempt out an ERP system before buying it and observe how it will use your business.

  • Reducing IT expenditures
  • Increasing online travel offer sales
  • Streamlining request portfolios to increase cost savings and efficiencies
  • Using mobile answers to create personal savings by dispatching personnel more efficiently
  • Optimize shipments, assign companies to shipments, and sensitive shipments to assigned carriers
  • Consolidate requests and optimize shipments from a centralized location or sent out business units
  • Select service providers, calculate freight costs, negotiate shipment costs, and print out documents
  • Use denied-party and embargo lists for international shipping

ERP for Transportation can provide solution for your vehicle operations, vehicles, autos or any other commercial vehicles. ERP for Carry industry ensures we provides a unique fleet management ERP solution for you. ERP for Transfer will help you prevent costly, unpredicted break-fix cases and downtime scheduled to neglected fleet vehicles and equipment. And it assists as a ready learning resource for fleet maintenance record, fuel utilization, and driver details.

ERP Products for Transportation Industry


EDS helps both Consumer Travel Companies and Freight & Logistics Companies stay ahead of the curve. EDS helps you convert rigid or underperforming legacy systems into agile, included environments that provide you an extra advantage by enhancing productivity, responding to security requirements and handling costs.


You can consolidate requests and optimize shipments across your company to maximize come back on transport costs. You are able to share information and combine orders immediately with carriers and forwarders over the Internet, so you can assimilate business partners into the company's processes and maintain control of programs.

eresource ERP

eresource ERP for Fleet Management functions as a ready tool for fleet maintenance record, fuel use, and driver details also you can easy control areas like insurance, asset management, tire management, inventory management, LR management as well as all expenses associated with working your fleet of motor vehicles and other mechanical assets.

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