Guidelines For Effective Written Communication British Language Essay

Communication: The term communication comes from the Latin term 'communis' which means common. Effective business communication is today an exceptionally attractive skill and a good communicator is often viewed as efficient corporate person who can manage his responsibilities well. Communication is a two way process of exchanging ideas or information.


On the foundation of approach to appearance used, communication can be classified into three categories

Oral communication

Written communication

Gestural communication


Written communication is sent by written words in the form of words, memos, circulars, bulletins, reviews, instructions cards, guides, newspapers, handbooks etc. written communication generally moves downward. Upward communication in the written form is normally discouraged, or the personnel are reluctant to use it.

Advantages of written communication. The great things about written communication are as under

Written communication can be used to issue purchases and instructions to the subordinates.

It is very hard to improve the material of the written concept. So it can't be distorted.

Written communication is a cheaper means of communication.

Written messages are definitely more carefully produced than oral communication.

Response to written communication is generally well- considered because the recipient gets sufficient time to understand and examined the subject matter.

Sometimes, written communication is also used to elaborate oral communication also to keep an archive than it.

Disadvantages of written communication. The down sides of written communication are as under

Written communication is more costly for transmitting the short messages. In addition, it takes long time to mention the concept.

Written communication is generally formal in nature. It generally does not involve personal touch between the parties.

Once a written note has been dispatched, there may be little scope remaining for making amends for the inaccuracy that might have crept involved with it.

If the written communication is improperly drafted, it could create misunderstanding and misunderstanding in your brain of the device.

Written communication has been found to work in the next situations:

Executives give written instructions where the task is important and it is essential to fix responsibility.

Written communication assists the purpose of a record for future reference.

Workers and trade unions use written communication to talk to the management formally also to get an official response from the management.

Purpose of writing

Writing is usually a deliberate action with a purpose. The goal of writing is to communication ideas, facts, impression, analysis, synthesis, conclusions etc.

Thinking and writing go along. A writer who starts writing following a scheduled reader - research and due analysis of his her capabilities in the field she or he choses to write, collecting and compiling resources, organizing them and shaping them, is also considering simultaneously.

Sub- functions of writing

The writing process has various sub- processes in itself. On paper one has to consistently return back to be able to move forward. In writing one has to believe and write and write and think. It really is recursive process. To be able to write the copy writer has to touch his / her storage, judgments, analytical skills, reasoning, logic and knowledge prior to writing as during writing. The sub operations of writing are the following

Prewriting: Germination of ideas

Drafting: Shaping the skeleton

Sharing: Thinking about what could be distributed and how

Revising: Redrafting what is said, anything not said, anything unclear, interpolation, removal and expression

Editing: Checking out the reasoning, reasoning, ethics and values, how it matches or assists the purpose

Guidelines for effective written communication

In the company its very important to learn about writing skills. So for making written communication effective need to follow some suggestions


Use simple sentence structure. Complex syntax can complicate what you want to say and become easily misunderstood. Keep the sentences concise and to the point. Instead of saying "I'd like to schedule a meeting to discuss the essential facts of the circumstance at your earliest convenience, " say "Please let me know whenever we can meet to go over the case. "

Avoid Jargon

Do not use jargon or terminology that only you and select group of individuals understand. Your written communication should be accessible to your audience, no matter who you are interacting with. Technical dialect and jargon should only be used when more simplistic vocabulary will not suffice.


Provide specific details whenever possible. Staying away from writing in ambiguous or unclear details. Rather than writing "I've a whole lot of experience working in this field, " say "I have proved helpful as an engineer for three. 5 years. "

Be Conversational

Written communication is different from educational or scholarly writing and really should be more conversational in mother nature. Generally of thumb, write in similar fashion as conversation. Read your subject matter aloud to make sure that your writing seems conversational.

Avoid Gendered Language

Avoid attaching a masculine or feminine pronoun to your writing. Although it is technically sensible grammar to make use of "he" or "his" when the gender is undiscovered or when referring to several people, the words may offend some people. Being on the safe side, do not use a gendered pronoun if you don't are sure of the person's gender you are referencing.

Avoid Passive Language

Choose productive verbs rather than passive verbs to include interest to your written communication. Write "I drove to the beach on Sunday, " instead of "ONCE I was generating to the beach on Saturday. . . ". Using productive words will also enable you to sound more conversational, even as we seldom use passive words in verbal communication.

Be Personable

If you understand the person you are writing to, acknowledge this relationship. Rather than using blanket pronouns such as "you, " use the individuals name. Make the info you use in your written communication important to the reader. Depending on the relationship you have with person, get started and end your writing with a proper greeting.

Medium Selection

Choose the right medium for your written communication. Whether you utilize email, texting, or a notice will depend on who you are writing to and what you are authoring. When you have never used text messaging in the task environment, it may not be the best way to correspond with a coworker.

Appropriate Humor

Use humor in moderation, and only when appropriate for the problem. If you are not really acquainted with your reader, avoid making jokes in order never to offend the reader. When you have a good relationship with your reader, feel absolve to use laughter in your written communication. Even if you know the reader well, avoid offensive or controversial humor.

Proof Read

No matter how proficient at writing you might be, it is critical to evidence read your written communication. Look for spelling or grammatical errors in your writing. Make sure that what you have written effectively communicates the supposed message.

Generating Interest

An efficient writer, also keeps at heart that his or her text must generate interest in your brain of the reader. This he or she does by tapping the targets of the visitors. She or he then arranges the ideas with necessary examples and anecdotes to make the words readable and interesting. It also encourages him or her to learn further.

Abbreviations And One Phrase Substitution

Linguistically the accepted abbreviated varieties pertaining to a topic and the substitution of your sentence by the word reduce the length of expressions.

The guidelines that happen to be mentioned above I would like to advice my staff members in my organization for best communicate.

Also We Can Offer!

Other services that we offer

If you don’t see the necessary subject, paper type, or topic in our list of available services and examples, don’t worry! We have a number of other academic disciplines to suit the needs of anyone who visits this website looking for help.

How to ...

We made your life easier with putting together a big number of articles and guidelines on how to plan and write different types of assignments (Essay, Research Paper, Dissertation etc)