Integrated Library Management Tool From Prospects

The so this means of the word digital library runs from a digitized assortment of all digital information along with the services that produce the information beneficial to all possible users. At times it is employed interchangeably with term such as electronic library, electronic collection, and a library without wall membrane.

A digital catalogue is a kind of information retrieval that used the technology of looking for documents. The simplest description was aptly help with by Hunter and Mardis (2001), " a digital library is a assortment of information that is both in digital (electronic from) and is also organized. Information might take in many varieties such as images, video, audio, text, formatted documents and interactive software". All these collection information then are stored in digital types and accessible by computers either through interior accessing using Local area Network (LAN) network or exterior accessing through online. [1] The digital content may be stored locally, or utilized remotely via computer sites.

A digital library is an company, that will be exclusive, that comprehensively collects, manages and preserves for the permanent wealthy digital content, and offers to its individual communities specialized features on that content, of measurable quality and according to codified procedures procedure (L. Candela 2008).

The purposed digital collection aims to provide an electric system to help educators and learner obtain exact information; pull together, store, and planned information in digital format; publish and share electronic resources; and learn how to use IT (IT) tools to acquire home elevators local articles.

The fundamental reason behind building digital libraries is opinion that it'll provide better delivery of information than had not been possible in the past (Hands, 2000). The major benefits of digital libraries over traditional libraries include

Digital libraries bring the libraries nearer to the clients: Information are taken to the customers, either at home or work, making it more accessible, and increases its usage. That is very much unique of traditional libraries where the customers have to bodily go directly to the library.

Computer technology is utilized for searching and browsing: Computer systems are much better than manual options for finding information. It really is useful for research work that involves repeated leaps in one source of information to another.

Information can be distributed: Adding digital information on a network helps it be available to everyone. Many digital libraries are retained at a single central site.

This is a massive improvement over expensive physical duplication of little used material, or the trouble of unique materials that is inaccessible without planing a trip to the positioning where it is stored.

Information is often available: The digital library's gates will never close; consumption of digital libraries' series can be carried out at hours when the catalogue buildings are finished. Materials should never be checked-out, missed-shelve, or taken. In traditional libraries, information is much much more likely to be available when and where the user desires it.

New forms of information become possible: A databases may be the best way to record and disseminate information. Whereas conventional libraries are printed in some recoverable format, yet printing is not necessarily the ultimate way to record and disseminate information.


The objective of the paper is to study the function of ILMU system on identified simplicity of digital libraries. Further, this review also attempts to answer whether there is a relationship between your ILMU system and recognized ease of use in context of CRM. There is limited research done in Malaysia on the end-users' perception of the simplicity and effectiveness of digital libraries.

Thus this paper attempts to study the type of the relationship between system function, ILMU system modules, and success of CRM on digital technology among library staff in Malaysia.


The methodology used was to take a look at academic libraries on the net to identify types of digital information services available; the technique of deliver and functionalities of the services. The decided on organizations were those which used the word 'digital libraries' or 'digital libraries' to spell it out the online library.

history of ilmu

In Malaysia, the use of Internet technology in libraries began with university libraries creating static sites containing basic information about the collection, its collection, services and facilities. Libraries then started out to incorporate Web-based Online People Access Catalogue (OPAC) in the website. Consequently, collection systems changed into Web-based catalogue systems, with some of these sophisticated systems being able to incorporate content management systems and assist in the creation of Web-portals for the development of library services. As Chao (2002) observes, the speedy development of information technology is transforming key catalogue services at a spectacular rate. By attaching to the Internet and WWW, the college or university library expands its access to information resources, a few of which seem as digital libraries. Nowadays the word 'hybrid collection' has been widely used by Malaysian libraries as there are just just embarking on the journey to the 'digital world'.

ILMU was derived from the need to provide a seamless but included information environment representing a modern library system. In the paper-work explanation such as cataloguing, specialist, blood flow, etc. to the digitalized record and online database store. The end-product is a significant step towards a true digital library but still sustains the lifework of the collection system and employs the procedure of the catalogue of congress classification (LCC).

ILMU utilises client-server technology and accommodates multi-media; OLE, event-driven program execution and ODBC connectivity, in addition to conforming to international classification and standardisation schemes. Predicated on the digital catalogue term and information, any information can be accessible and stored via LAN and online.

The team that is responsible for ILMU had originally developed System Perpustakaan Berkomputer (SISPUKOM) in 1985, which won a National honor and was honored the first runner-up position for the Asia Computer Regular Award for best software. But ILMU is not simply a modified or re-engineered version of SISPUKOM. It is a completely new idea and product built based on the knowledge on planning and maintaining the earlier system. It still used the idea of catalogue system and follows the procedure of LCC but fond of utilising the latest solutions and satisfying modern customer prerequisites.

From the CRM view, the computerised collection information system is designed to provide both complex and customer information services in virtually any catalogue or information centre. Utilizing the similar collection activities and operation, it could be controlled by customers both general population and private areas.

Based by using an open concept of software development, its modular and designed approach towards collection computerisation is complemented by its capacity to be installed and carried out in a number of hardware conditions. Any upgrade classifications are easily been improved to the new version.

In commercial conditions, the product has been successful, being enthusiastically received by customers both open public and private sectors. It's been accepted almost all of the Information Center and been designed by customer as a direction and module in collection system.

ILMU was executed at PTAR in January 1999 then currently been installed over 170 in Information Middle. It really is a library information system designed to assist librarians and library staff for daily activities and operation.

ILMU MODULES and functions

In the literature by Bunge and Bopp (2001), the three aspects of service are discovered as (i) service that assisting customers in finding information, (ii) service that helps customers learn skills to find and use library collection and (iii) guidance to customers in choosing relevant information resources predicated on the need and presenting the info. This definition, as well as Marchionini's categorization was employed by Choi (2006) and expanded by him. In this analysis, Choi's categorization was adopted to suite the study aims and the chosen digital libraries were reviewed based on the following criteria
  • Availability of Internet Resources
  • Digital research service
  • Availability of online customer education
  • Availability of links to reference sources
  • Availability of links to search engines
  • Availability of links / guide to citation tools.
  • Other services

Mainly the concern was to recognize the availability of information services useful to students and experts, the library's main customers.

Table 1 shows the entire description of the various digital information services in the digital libraries analyzed in this research. Each kind of service is referred to based on the many functions it possessed in the catalogue.

Any efficient digital catalogue should following five main components (IBM DB2, 1998)

It should give creating and taking materials and support an array of industry standard and specification, able to explain and import data in numerous format, incorporate templates and authoring tools to help in the creation process.

It should include an gain access to and distribution module so that information can be sent out over general public or private network.

It should provide search and retrieval components so the material of the stored learning things can be search effectively, utilising keyword searches, Boolean search and rank relevant searches.

It should provide authentication and privileges management component that control customer access and protect the library contents.

It should integrate the storage area and management of articles that provides high-performance, scalable storage space and effective digital learning object management.

ILMU provide some modules in collection activity and operation such as acquisition, cataloguing, expert, flow, infotrack, IRS, and accounting that can be implement by the customers.


Cataloguing component provides user-friendly, and founded data entry web templates. Capability to interface with on-line bibliographic databases that can store hundred thousand bibliographic at exactly the same time.

With its locally proven data-entry web templates, assist libraries in the management of bibliographic information retrieval.

This component provides searching solution to the client in retrieving certain information needed. It also provides customer exact calculation about the total of the item which may have been stored in the databases. Using this module, customer can improve texts to conform to local cataloguing requirements, and import selected files to ILMU's databases. As a result, custom tailored data are produced.

This component also enables the technology and arrangement of lists, such as Shelf lists and Accession lists, according to the libraries' needs.

Cataloguing module allows customers prepared different varieties of library collection with very organized way and can easy being able to access. It gives very good solution for various kind of problem occurs and bibliographic procedure such as bibliographic maintenance, accession maintenance, release for circulation, deleted bibliographic records, and batch indexing.


Customers in the management of bibliographic information may use Bibliographic Company to locally create data-entry interfaces. It allows the customer to enter a new record and index the record such that it can be utilized by other customer. This feature also allowing the customer to edit, improve or delete the existing records.


Accession Maintenance is the process allows the client to record everything of accession for each and every item in catalogue. At the same time, it allows the client to create a new accession record, edit or change the existing accession record and can also deleting the details.


Release for Blood flow is the last function can be done in Cataloguing Component. After this function, the item can be manipulated in Edaran product of a library. Customer can borrow, return and also can reserve that. The position for that will be altered from "Final Handling" to "Available" following the function.


All the erased items in Cataloguing component are stored in Deleted Bibliographic Record. Customer may use Deleted Bibliographic Data function to once and for all delete an archive.


The Batch Indexing used to indexing the buffer record which is temporary stored in batch. It enables customer to register the details into particular kind of indexing. This technique will keep the files into repository for retrieving purposes.


ILMU specialist modules provide valuable assistance to term guide. It allows users to submit terms that may be utilized by a library system to guarantee the data consistency. For instance, the author Kamaludin Muhammad uses his pen name Keris Mas for his writings. Whenever a work compiled by the writer is catalogued into the system, a consumer may type in Keris Mas or Kamaludin Muhammad as the author.

When found in conjunction with the Cataloguing module, users are able to search for specific information through custom-made search keys produced from a variety of MARC tags. This system ensures that whenever a user functions a search, you'll be able to obtain constant results.


Facilities tracking of check-in, check-out, renewal, recall, fines payment, technology of predetermined notification and a bunch of information.

Circulation is employed by the librarians at the counter to execute activities such as borrowing items, going back items, booking, renewal, etc. the patron's activities will be documented by the machine and viewed in the enquiry display.

The functions of Fast Discharging are similar to Discharging. When there is certainly scanner linked to the system, discharging will be performed automatically once the item is scanned. This can improve the efficiency of the librarian, specially when there's a long queue.

The Item Recall is a demand by the customer to the library to ask another customer who comes with an item checked out to bring it back again to the catalogue by specific date.

Modify item status: Utilized by the librarians to change the item status and in a position to displaying the related items.

Reservation Scrutiny: Used by librarians to find the reserved item which includes been given notifications.

Item Branch Reassignment: The component will be released to satellite enabled site only.

Batch Renewal: Provides customer a adaptable way to renew the things. Employing this application, the client can renew the things by grouping or one by one for same person.


Enables librarian to process users' requests, create purchases, and generate state and cancellations. It also permits librarians to process customer's purchase demands, to create orders, to generate says and cancellations, and to track record full and partial receipts.

Librarians can import details from existing bibliographic directories or perform pre-ordering queries resistant to the Cataloguing database for re-ordering purposes, thus minimizing the ordering of duplicates On-line links with the Library Fund Accounting databases allow libraries to keep tabs on all expenditures.


Enables customers to keep abreast with the latest occasions at the library as well as perform searches via features such as Collection Map, Library Announcements, Library Information, Library Calendar, looking for particular catalogs, and journal in OPAC.

Customers can browse through the latest news headlines or books and publications through the Publication Headlines and New Arrivals functions respectively.

Also has an OPAC function, which allows quick information retrieval, and the sorting and printing of this information. Other facilities include Suggestion Pack for obtaining users' feedbacks, Patron Enquiry to permit individuals to flick through their personal information, Collection Collection and Top 10 entries for librarians.


This component provides features such as making a thesaurus, profile of patron, producing SDI listings, searching IRS database - such as theses, articles in seminars etc.


This component is included with the Acquisitions and Serials modules respectively that allows ventures from the above-mentioned modules to be automatically transferred to the accounting repository.


This module grips ordering, automated prediction patterns, check-ins, promises, cancellations and reporting functions.

Ilmu features

In the ever-evolving world of catalogue automation, ILMU provides organization with the perfect catalogue solution

Open-Based on industry requirements such as OpenURL, XML and ODBC. ILMU provide ultimate in resource-sharing capacities, full connection, and seamless connections with other systems and databases.

  • Reliable-The natural multi-tier consumer/server structure promises that ILMU will meet your needs today and in the foreseeable future.
  • Flexible- Modular components can be designed to accommodate certain requirements of your organization or consortium.
  • Easy to use- User-friendly workflows and intuitive visual interfaces increase personnel and patron efficiency.
  • Customizable-Modifiable components enable libraries and consortia of any size to build unique management systems.
  • Multilingual-Full Unicode support provides multidirectional and multiscript words capabilities.

L. Candela et al. : The DELOS Digital Collection Reference point Model - Foundations for Digital Libraries. Version 0. 98, Feb 2008 (PDF)

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